Ministerial Assistant

If you are interested in our Ministerial Assistant position, you may fill out the form below. If you would rather have a paper copy of the application, you may click here to download and turn in. You can read the complete job description below. Thank you for your interest. 

Job Description

The duties of the Secretary include the following:


  • Greet all visitors and walk-in traffic and direct them to the proper person
  • Answer the telephone; take messages, and be available to answer questions when ministers are not in the building
  • Open and sort mail
  • Type and mail letters for ministers, elders and other ministries of the church
  • Keep track of church calendar
  • Keep track of church members’ attendance and print for Elders/Ministers
  • Maintain member’s records: Birthday, addresses, anniversaries, baptism, etc.
  • Order office, kitchen and cleaning supplies and arrange for pickup
  • Prepare Sunday order of service in ProPresenter
  • Prepare, update, and print weekly bulletin
  • Prepare, print and email monthly newsletter
  • Email the Mexico Ledger with the weekly church article
  • Update and print Home Communion list weekly
  • Contact prayer chain when requested
  • Funerals: Contact prayer chain, order flowers, keep track of funeral arrangements, coordinate funeral dinners, send out thank you card, prepare list of donors for family
  • Prepare visitors packet, posters, flyers, brochures for church events
  • Assist in the coordination of special events
  • Track office expenses
  • Create various sign-up sheets
  • Register member for various seminars and camps
  • Update prayer list
  • Print year end giving statementsPerform other duties as assigned by ministers and elders